Directors’ Report

  February 4, 2019   

The Directors are pleased to submit their report together with the audited financial statements of The Citizens Foundation for the year ended 30th June 2018.

FOUNDATION’S PRINCIPAL ACTIVITIES

The Foundation is principally engaged in establishing schools across Pakistan for the less privileged children, giving them support and opportunities they deserve to become productive global citizens. The Foundation receives funds from a broad cross section of society within and outside Pakistan for building and operating primary and secondary schools.

OPERATING RESULTS

The year under review is a seminal one for the Foundation. As the network grew to 1,482 school units with our student base touching to 220,000; the Foundation found itself ready to take its initiatives and programmes to scale, increasing the impact of its work and reaching out to a greater number of beneficiaries with its strategy 2030, which was duly approved by the Board in May 2018.

The Foundation’s total assets are on a strong footing of 15.4 billion PKR (c 127 million USD). The operating results of the Foundation for the year ended 30th June 2018 reflect a 7% increase in total operating expenses.

The Foundation further improved its compliance to the NPO accounting standard requirements. This has led to scholarships and other community development programmes are now being reflected under donation and expenses. Comparative numbers have also been restated accordingly.

Previously, these were treated directly through the statement of financial position. Furthermore, the Foundation is now duly accounting for the inventories accordingly. Previously, the entire procurement used to be charged off to the Income and Expenditure account.

Additional disclosures have also been made on account of the school network, summary of significant events and transactions, salaries, allocation matrix including impact, sources of donation by origin, and disclosure of interest in other NPOs.

Our vision for the future is to strive for an educated Pakistan. We desire to expand our programmes and build connections which can help change the country’s education landscape. Going forward, the new strategy will guide the Foundation’s efforts to scale its impact over the next twelve years, creating two million agents of positive change by 2030.

 CAPITAL EXPENDITURE

The Foundation spent 557 million PKR for the addition in fixed assets under lands and buildings.

LIQUIDITY PROFILE

The Foundation was able to generate 316 million PKR from operating activities during the year. As at 30th June 2018, the Foundation’s reserves in foreign currency stood at c 15 million USD. Hence, this also resulted in garnering an exchange gain of 121 million PKR.

Cash flow projections are prepared, reviewed and monitored on a regular basis for seamless operations and optimizing returns via effective investment policy as per the approved risk appetite framework.

EVALUATION OF FOUNDATION’S PERFORMANCE

There is a robust mechanism for evaluating the performance of the Foundation. The Management uses several indicators to assess performance including benchmarking with other NPOs, historical results, economic and compliance situations, grantors and donors funding and other factors.

Budgets are designed to set targets for the management and used to measure progress against actual results periodically, allowing necessary actions to be taken preemptively.

PRINCIPAL RISKS AND UNCERTAINTIES

Below are the key risks and uncertainties that are faced by the Foundation, along with the mitigating actions:

Risks Mitigating Actions
Reputational riskOur organizational training, policies and procedures ensure that all the Foundation’s employees know how to behave and respond appropriately in any situation.
Contribution riskIt is managed through diversifying sources for continued flow of funds.
Regulatory riskWe keep up on regulatory changes, creating internal procedures to implement them.
Investment and FCY riskWe stay diversified within each type of investment and closely monitor exchange rate movements in foreign exchange market
Internal control riskWe manage this through an independent internal audit function reporting directly to the Board along with other monitoring mechanisms.
Recruitment & Retention riskWe attract, develop and retain the best talent at all levels within the organization

CORPORATE GOVERNANCE

  • The financial statements appended, present fairly, the results of the Foundation’s operations, cash flows and changes in equity; • Proper books of accounts have been maintained;
  • Appropriate accounting policies, as applicable, have consistently been applied in the preparation of the financial    statements and accounting estimates are based on    reasonable and prudent judgment;
  • International Financial Reporting Standards have been followed in the preparation of financial statements;
  • The system of internal control is sound in design and has been effectively implemented and monitored;
  • There are no significant doubts upon the Foundation’s ability to continue as a going concern; • Statements regarding the following are annexed in the notes to the financial statements:
    • Number of meetings of Board of Directors and its committees held and attended by the Directors
    • Key financial data for the last six years
    • Names of endowment donors

APPROPRIATION OF RESERVES

The Board approved an appropriation of surplus funds of 593.5 million PKR at the end of the year to be transferred to the General Fund in 2018-19.

No material changes or commitments affecting the financial position of the Foundation have taken place between the end of the financial year and the date of the Report except the appropriation of reserves as mentioned above.

ABSTRACT UNDER SECTION 213 (1) OF THE COMPANIES ACT 2017

During the year ended 30th June 2018, the Board of Directors has revised the remuneration of Mr. Syed Asaad Ayub Ahmad, Chief Executive Officer (CEO), from 851,710 PKR per month to 919,850 PKR per month effective 1 January 2018. There was no change in other terms and conditions of his appointment. By virtue of being the CEO, Mr. Syed Asaad Ayub Ahmad is deemed to be a Director of the Foundation and is considered as interested in the aforementioned revision of his terms of appointment.

BOARD OF DIRECTORS

No casual vacancy occurred on the Board during 2017-18. The election of the directors will be held in 2019. Their profiles are included in this Annual Report on pages 48 & 49.

DETAILS OF BOARD MEETINGS HELD OUTSIDE PAKISTAN

During the financial year ended 30 June 2018, six meetings of Board of Directors were held, none of which were held outside Pakistan.

FINANCIAL STATEMENTS

The financial statements of the Foundation have been approved and duly audited without qualification by the auditors, KPMG Taseer Hadi & Co.; their report is attached to the financial statements on pages 71-74.

AUDITORS

The audit firm has a satisfactory rating under the Quality Control Review Programme of The Institute of Chartered

Accountants of Pakistan (ICAP). It is fully compliant with the International Federation of the Accountants’ guideline on code of ethics, as adopted by ICAP.

The Audit Committee and the Board of Directors of the Foundation have endorsed their reappointment for members’ consideration at the forthcoming Annual General Meeting.

© 2019 The Citizens Foundation. All Rights Reserved.